In recognition of the importance of personal information, Yamaoka Memorial Foundation (hereinafter referred to as “Foundation”) considers that Foundation has its social responsibility to handle accurately and confidentially any personal information.
1) Collection of Personal Information
When Foundation requests you to provide your Personal Information, Foundation gives you prior notice of the purpose and the way of use of such Personal Information. Foundation collects Personal Information to the extent necessary for performing its legal activities and achieves its objects.
2) Use of Personal information
Foundation uses Personal Information only as needed for the purpose of collection of such information and within the scope of consent obtained from the person who provides Personal Information (hereinafter referred to as “Provider”).
Foundation may use relevant portions of your Personal Information in order to:
- contact you when necessary for performing Foundation’s activities
- provide you with information relating services provided by Foundation
- provide you with information relating seminars and events held (sponsored, cosponsored, supported, assisted) by Foundation
- respond and take necessary actions to requests for information and services from Provider
- perform purposes notified to and consented by Provider prior to collection of such Personal Information
If Foundation is required to use Personal Information for the purpose other than as listed above, unless allowed by applicable laws and regulations, Foundation shall obtain prior consent for such use from Provider of such Personal Information.
3) Using Subcontractor for Administering Personal Information
Foundation may use subcontractor for information processing and other matters in order to provide better services to Provider.
Foundation shall contract with appropriate subcontractor properly handling Personal Information and ensure that such subcontractor properly performs its obligation to administer Personal Information.
4) Disclosure to Third Party
Foundation will not disclose Personal Information to any third party except for providing subcontractor without obtaining consent from Provider. Provided however when applicable laws and regulations require the disclosure, Foundation may disclose Personal Information to respond such requirement.
5) Request for Disclosure, Correction, Deletion, etc.
You may request to obtain confirmation concerning whether Foundation is holding or processing Personal Information relating to you, and confirmation concerning the use of the Personal Information in possession of Foundation.
You may request to correct, add or delete your Personal Information. Such request may be submitted to Foundation by using e-mail: firstname.lastname@example.org. If such a request is made, Foundation requires that your proof of identity should be provided. When Foundation finds it necessary to disclose and unless such disclosure will not cause considerable harm to Foundation’s operation, Foundation will disclose your Personal Information in possession of Foundation to you to a reasonable extent and in a reasonable period of time.
You may request to correct, add or delete your Personal Information. If such a request is made, Foundation requires that your proof of identity should be provided. When Foundation finds it necessary to correct, add or delete, and unless responding such request will not cause considerable harm to Foundation’s operation, Foundation will correct, add or delete your Personal Information in possession of Foundation to a reasonable extent and in a reasonable period of time.
6) Fee for Disclosure of Personal Information
Foundation may request you to pay a fee for disclosure of your Personal Information by giving prior explicit notice to you about the fee. You must prove your identity in order to make such requestt.
7) Compliance with Laws and Regulations relating to Personal Information
Foundation shall make every effort to prevent the loss, destruction, alteration, leaking of or illegal access to Personal Information. As measures for security management of all Personal Information, Foundation shall establish the appropriate system to ensure the effectiveness of the security management
Please contact us by using e-mail: email@example.com.